Assistant Registrar

Metadata and E-Resource Management Librarian

Diversity is a core value at Seton Hill University. We are passionate about building and sustaining an equitable and inclusive learning and working environment for all students, faculty, and staff. We actively seek to recruit applicants who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.

 Assistant Registrar

Posted: November 17, 2023

Seton Hill University seeks applications for an Assistant Registrar.  The start date for this position is January 1, 2024.  Chartered in 1918, Seton Hill University is a leading Catholic coeducational liberal arts university founded by the Sisters of Charity and embracing students of all faiths. Located in southwestern Pennsylvania’s Laurel Highlands yet only 35 miles from Pittsburgh, Seton Hill educates its more than 2000 students to “think and act critically, creatively and ethically as productive members of society committed to transforming the world.”

The Assistant Registrar will provide support in the maintenance of academic records and the evaluation of academic credit.  The incumbent will be expected to operate with precision and efficiency while delivering first-class customer service.  This position reports to the Registrar.

Essential responsibilities include but are not limited to:

• Evaluate prospective students’ prior transcripts and other forms of credit for acceptance into a Seton Hill University degree program. 
• Create and maintain transfer guides for students matriculating from 2-year institutions. 
• Maintain and review articulation agreements held with other institutions in the area.
• Perform degree audit system maintenance and ensure accuracy of degree requirements in order to provide students a clear pathway to graduation.
• Serve as School Certifying Official (SCO) for certification of veteran student enrollment to the U.S. Department of Veterans Affairs (VA). 
• Fulfill transcript requests through the National Student Clearinghouse. 
• Maintain fluency and compliance with FERPA regulations, Seton Hill University policies, AACRAO best practices, and industry trends related to transfer and articulation.
• Assist members of the Registrar team with other duties as assigned.

Required Qualifications

• Bachelor’s degree.
• Three years of experience in a higher education setting.
• Strong analytical and organizational skills and a very high attention to detail.
• Ability to create and maintain complex records and files.
• Ability to collaborate effectively with multiple offices and individuals to solve problems.
• Impeccable customer service orientation.
• Eagerness to contribute to the Catholic, Setonian mission and identity of Seton Hill University.

Prior experience in a registrar or admissions office and familiarity with Jenzabar One or Jenzabar EX preferred.

Interested and qualified candidates should submit cover letter, resume and a list of three (3) professional references: http://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=136357&clientkey=C85E6C36249B9B5C2943B0A4016E3B25

The position is open until filled with the Search Committee reviewing no fewer than five (5) working days from posting.

Metadata and E-Resource Management Librarian

Posted: February 14, 2024

Seton Hill University seeks qualified applicants for the full-time position of Metadata and E-Resource Management Librarian beginning July 1, 2024.   

The Metadata and E-Resource Management Librarian will plan, coordinate, and evaluate the library’s cataloging and metadata processes, and provide original and enhanced copy cataloging for materials in all formats. This position will serve as primary administrator for the library’s electronic resources and work to resolve access and holdings issues. The Metadata and E-Resource Management Librarian will demonstrate successful teaching methods to assist students in developing proficiency in information fluency. The incumbent will manage and be responsible for all library operations during assigned evening hours and must make decisions regarding the interpretation and application of policies and procedures.

Candidate must possess a Master's Degree in Library Science or Information Science from an ALA-accredited institution or equivalent. Experience with library cataloging and major library automation systems is required. Candidate must have strong analytical skills and knowledge of MARC, RDA, library classification (preferably Dewey Decimal), and emerging information technologies. This position requires an understanding of information fluency and the ability to teach the topic as well as to assess students’ levels of competence. Candidate must be able to communicate effectively verbally and in writing, in person and by telephone, and must be able to travel within the University community.

Candidates who will complete their degrees by May 2024 with coursework in cataloging, classification, and metadata standards, or a combination of coursework and relevant experience, are welcome to apply.

Chartered in 1918, Seton Hill University is a leading Catholic coeducational liberal arts university founded by the Sisters of Charity and embracing students of all faiths. Located in southwestern Pennsylvania’s Laurel Highlands (yet only 35 miles from Pittsburgh), Seton Hill educates its more than 2,000 students to “think and act critically, creatively, and ethically as productive members of society committed to transforming the world.” 

Please submit a cover letter, CV and contact information for 3 professional references to: Helene Ciarochi ciarochi@aifengcai.com

The position is open until filled with the Search Committee reviewing no fewer than five (5) working days from posting.